Fast and accurate processing of invoices by Accounts Payable has far reaching benefits.
Timely payments with vendors creates good relations and supply chain stability.
Instant two-way matching with PO’s means invoice errors can be resolved immediately rather than through long drawn out reconciliation disputes.
Faster invoice processing - including line level data - results in granular, up-to-the-minute BI reporting.
And freeing up your AP resources means that your team can focus on more important tasks than data entry.
the automation engine
The Portalink™C-Suite methodology has conquered the ‘Seven Cs’, which are critical for successful invoice automation.
CAPTURES non-EDI vendor invoices
Unique, non-invasive Portalink™C-Suite technology automatically captures invoices from vendors without any changes to the software systems at either end.
CONVERTS to electronic data
Portalink™C-Suite has developed a methodology that automatically converts the text in any invoice template into electronic data with unprecedented accuracy (not OCR dependent).
CHECKS for errors
Portalink™C-Suite automatically reconciles vendor invoices with purchase orders to identify any discrepancies or variations.
CLEANSES fit for export
Portalink™C-Suite helps the Accounts Payable team to apply quick fixes to any discrepancies with Artificial Intelligence that learns over time. This enables invoices to be exported in an EDI-compatible state, in the fastest possible time, free of costly errors.
CREATES compatible EDI file
Portalink™C-Suite sends EDI compliant files directly to the recipient's (ERP) database or via an established EDI gateway, increasing the ROI on existing EDI hardware and software.
COMMUNICATES with vendors
Portalink™C-Suite automatically captures email communications and web portals can be extended to vendors to keep all stakeholders in the loop with automated alerts and messages.
CHARTS real-time analytics
A multitude of dynamic KPIs can be easily tracked in real-time with customisable BI Dashboards visible to all authorised users.
What makes us different.
Portalink automates more.
We understand how complex the invoice entry process can be within dynamic business environments. Portalink is achieving unparalleled levels of automation success because:
Every organisation is different. We listen to our customers to understand all of the challenges. Portalink has regularly exceeded the expectations of organisations with highly complex data and challenging workflow processes.
Portalink can automate any document type with unprecedented accuracy.
Portalink has extensive functional capabilities to automate complex data validation and multi-site processing.
The Portalink team will work closely with you for the duration of the project, to minimise the effort and time required to implement the system and to optimise the benefits of automation
Portalink can convert ALL of your vendors to an automated state with unprecedented accuracy. Unlike other systems, the mapping of each vendor’s invoice template is done by Portalink quickly and cost effectively. Each new vendor can be on-boarded for as little as the cost of a cup of coffee!
Business Intelligence Reports keep the management team in touch with AP invoice processing activities, processing times and invoice related information.
Each new vendor can be on-boarded for as little as the cost of a cup of coffee!
Choosing the right automation system is a critical decision
It is natural to be skeptical about whether or not a system can deliver all that is promised without putting the organisation at risk.
That is why we offer a Proof-of-Concept Trial. We believe that you need to try before you buy to ensure that our system will tick all the necessary boxes and achieve the best possible transaction automation outcomes.
"The ability to run a proof-of-concept trial with Portalink was a hugely beneficial step to convince our users in our decision making process. Not only did we confirm our belief that Portalink was the right system for our specific business needs, but we also discovered some important customisation opportunities which Portalink happily accommodated. The Portalink team has been very quick and reactive, and is accompanying us in a continuous improvement spirit".
David Karoudjian | SNF Global
ERP and Process Improvement Specialist
Please download our White Paper which shares some critical Do’s and Dont’s when it comes to deciding on the right transaction automation solution for your organisation.
From an ease of doing business and a cost reduction point of view this is clearly the way to go.
Robin Pyne | CIO, Bunzl ANZ